Organization: Orbis International

Position: Chief Financial & Administrative Officer

Location: New York, NY

Reporting Relationship: Derek Hodkey, President & CEO

Website: https://www.orbis.org/en

Purpose of the Position

• Oversees all financial operations, including accounting, financial reporting, and compliance. Ensures the accuracy and integrity of financial records and reports, adhering to regulatory requirements and best practices. Manage cash flow, investments, and financial risk to maintain the financial health of the organization.

• Oversee and deliver Orbis’s investment portfolio, including investment policy formulation, selection, and oversight of outside investment management firms.
• Prepare and present accurate and timely financial statements, reports, and analyses, in both quantitative and qualitative terms, to the Executive Leadership Team, Board of Directors, and external stakeholders.

• Serve as the strategic finance leader and business partner for Orbis. This role provides strategic financial oversight, performs risk management, and annual sensitivity analyses to ensure the fiduciary success of Orbis, working closely with the CEO, Executive Leadership Team, Board of Directors, and external stakeholder.
•  Lead the multi-year and annual budgeting processes, ensuring alignment with organizational priorities and resource allocation.
• Deliver global finance and administration vision and strategy including multi-year and annual planning, budgeting, and goals with a focus on operational efficiency and effectiveness and risk management and financial impact.
• Manage relationships and communications with financial institutions, external auditors, and other stakeholders. Oversee the production of financial statements, tax documents, and other financial regulatory documents.

• Chair the Risk Management Committee and maintain Orbis’s Risk Register.
• Serve as the primary liaison with external auditors, regulators, and financial institutions.
• Identify, review and report on areas of potential organizational risk. Establish and maintain effective internal controls to safeguard organizational assets and mitigate these financial risks.
• Ensure compliance with all relevant laws, regulations, and reporting requirements related to finance and administration including audits and tax. Continually assess the company’s financial strategies to ensure they remain compliant with regulatory, operational, and legal requirements/standards in countries where Orbis works.

• Oversee development, implementation, and optimization of full range of award management activities and practices across Orbis to deliver strong support to project teams and programmatic leadership and achieve operational excellence.
• Deliver grant, cooperative agreements, contract, and subcontract workflows, processes and tools including knowledge management, reporting, and ensuring compliance with all requirements and regulations.

• Oversee Orbis’ IT roadmap and vision, management, and guidance on all aspects of the technology infrastructure and security supporting business operations to improve cost effectiveness and service quality through technology innovation.
• Lead the organization’s global technology infrastructure and operations including security, disaster recovery, cloud services, servers, networks, communication systems, operating systems, storage, backups, data center, virtualization and end-point support.
• Ensure secure Orbis technology operations are safe with the highest regard for data privacy and security.

• Oversee development, implementation, and advancement of global supply strategies and processes to ensure efficient and effective delivery of goods and services, and best practice implementation across procurement, inventory management, logistics, travel and facilities.
• Drive adaptation and implementation of best in-class supply chain management practices aimed at improving vendor sourcing, procurement, and material management to strengthen and streamline the overall supply chain performance and meet organizational objectives.

• Lead, attract, manage, motivate, develop, and retain a high-performing Global Finance and Administration team to optimize performance to optimize performance and support organizational strategy.
• Offer vision, strategy, and success metrics for teams and marshal their talents to achieve new benchmarks of success by providing consistent leadership, coaching, and accountability.
• Collaborate with senior leadership to drive organizational effectiveness and operational excellence and serve as critical key contributor to the ELT and senior leaders across Orbis.

• The CFAO candidate has led an enterprise-wide finance function or will have served as a senior finance business leader/partner for a significant business unit or large non-profit organizations implementing programs around the globe.
• The ideal candidate should have a minimum of 15 years of progressive technical, operational, and strategic non-profit financial management experience of a mid-large sized organization operating in an international context.
• Experience working closely with the President & CEO, Senior Leadership Team, and Board in developing strategy, best practices, and policy of a comparable / larger organization by anticipating market trends and leveraging expertise to advance the organization.
• Working knowledge of USG, bilateral funder, and private foundation rules and regulations and requirements required. Familiarity with grant management, contracts, cooperative agreements, fundraising, donor reporting, and other government funding mechanisms.
• Understanding of US and international legal, regulatory, reporting and tax aspects of not-for profit enterprises, particularly regarding issues in foreign jurisdictions.
• Demonstrated success in leading / delivering core finance processes, including budgeting, forecasting, accounting, reporting, controls, FP&A, treasury services, accounts payable/receivable, and revenue processing.
• Demonstrated a strong balance of hands-on operational / technical finance management and strategic financial leadership. Able to stay close to the details while also able to contribute at a broader level.
• Demonstrated success managing multiple US and international revenue sources as well as global, multi-functional diverse teams and cultures is essential.
• Knowledge and understanding of Information Technology systems and requirements to effectively oversee the IT infrastructure for a global organization.
• Thrives operating in a fast-paced and demanding environment; ability to pivot in response to growth and organizational priorities. Considered an effective change agent and sponsor of best practices and business growth.
• Exceptional communication and interpersonal skills that resonate well with both financially oriented and less financially oriented audiences and individuals. Confident and effective at communicating across all levels of the organization, presenting to Boards and other diverse external constituencies.
• Excellent analytical, abstract-reasoning, problem-solving, and decision-making skills. Strong listening skills, empathy, patience, and the ability to lead through influence and by example.
• Consistent track record of attracting, motivating, mentoring, developing, and retaining high performing accounting and finance talent at all levels, both on an individual and team basis.
• Demonstrated engagement and initiative with organizational diversity, equity, and inclusion efforts both internally and externally. Unquestioned personal and professional integrity.
• A deep commitment to the overall mission of the organization. Passion and respect for the global eye care issues that affect the organization’s work. Ability to quickly become conversant in the organization’s work and to communicate with all relevant constituencies.